Putting Pictures in your document

Note – you should put pictures into a document that has some text (writing) in it – then you can arrange the text and pictures in an attractive way.

This is easy in Word, and lots of fun!

1. Go to Insert, Picture, then Clip Art

2. Scroll down through the pictures to look at them, or

3. Choose a category (Animals, Buildings, Food, Sport etc) then look at the pictures in that category

4. When you see one that you like, click on it, and choose Insert ” When you insert, the Picture toolbar appears automatically in your document. ” This lets you make changes to your picture, and also decide how to position it in your document (‘text wrap’). I’ll show you how this works. ” You can highlight a picture by clicking on it once – then you’ll see little squares appear around it. Use the squares at the corners to make your picture bigger or smaller. Make sure that you can ” use the categories (Animals, Food, People etc) to find the type of picture you want ” use Find … to find the exact picture you want ” move your picture around ” make your picture bigger or smaller ” place it within your text ” copy it multiple times!

The Desktop & File Management

* This is a big topic and is sometimes called GUI (Graphic User Interface).
* The Desktop is the green screen that you see when you first sit down at the computer.
* The Desktop shows in graphic terms the main types of programs installed on your computer.
* ‘My Computer’ and the ‘Windows Explorer’ are the 2 main devices for
1. looking at the programs installed
2. looking at your files
3. moving, renaming, and deleting your files
Do this:
1. Minimise Word, so that you can see the Desktop
2. Double-click on ‘My Computer’
3. Double-click on ’3 ½ Floppy A:’ or any disk, and you’ll see the files contained on your diskette
4. Go to View and choose how you want the information presented
5. Go to File and look at what you can do with your files
6. Click with your Right Mouse Button anywhere inside the window, and click on Properties to see how much space is left on your disk!

Templates – General

* Templates are ready-made documents of various kinds – letters, CVs, fax coversheets, memos etc
* Word has already pre-formatted and set up these document types, so that you don’t have to re-invent the wheel every time
* The normal blank document that you choose when you want a new document is in fact a template, with its margins, font and point size already set up
* You can accept Word’s design for these various documents, alter it slightly to suit yourself, or create your own template for commonly-used documents, eg a business letterhead, fax cover etc

Looking at Word’s ready-made templates

1. Go to File, New …
2. In the dialogue box, you’ll see tabs with various types (and styles) of common documents
3. Spend a few moments looking through the templates provided
4. Just for fun, add some of your personal details in the places indicated, but don’t save any changes that you’ve made

Creating your own template
This could be a
* business letterhead of your own design, with your company logo
* fax cover sheet
* inter-office memo
* or any other document that you often use.

1.Click on File New, then choose General, then blank Document

Type what you wish

2. Go to File, Save As…
3. In the Save as Type box, choose Document Template(*.dot) – this brings up the Templates folder
4. Double-click on the Memos folder
5. Call your document companymemo
6. Click on Save, and then close.

Now your new template will be listed along with all the other memo templates. You could construct a company letterhead in the same way, saving it alongside the other letter templates.